The enterprise level software to manage sports organizations

Team Sports Admin is the single operating system you’ll need to run your organization

Your participants will receive a 1st-class experience while registering in 3 easy steps

1
Easy/flexible registration

Parents/guardians can quickly fill out their information online using your custom registration link.

2
Legal document signing

Any required documents are instantly signed electronically using DocuSign.™

3
Secure payments

All payments will be securely paid online and your organization will be able to set up multiple payment options and plans.

On the administrative side, you'll receive organization management simplified

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Flexible payment options

Various payment features designed for sports organizations – the way payments should be.

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Robust reporting

Reports are great. But reports built specifically for managing sports organizations are better.

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Easy communication

Stay in touch with your participants and keep everyone in the loop.

Vancouver Sports ClubI am SO loving using your system and only kick myself that we didn’t find you sooner! I’m going to recommend you to our soccer club. They just went online this year with the system we were using, but I know they would find this one so much better! Over 2500 kids are part of the club, and it’s growing…… =)

Roxane Lee, Organization Director

Designed for sports organizations of all sizes to make your life easier

Team Sports Admin was built from the ground up to run best-in-class sports organizations

#1 Sports Organization Management SoftwareOur Professional Package is geared towards the do-it-yourselfers who want to use the #1 sports organization management software on the market.

Managing sports organizations is hard. We know because we manage sports organizations ourselves, and we live and breathe simplifying sports organizations every day with our customers through our All-Star and Hall of Fame Packages.

To put it simply, Team Sports Admin was built from experience. It was built by those who have been there, done it, and most importantly, continue operating organizations today.

Crossfire SoccerTeam Sports Admin has been great to work with… from their customer service, to their friendly user software. Our customers have been very satisfied with the simplicity of the registration system, and our customer’s experience is top priority. From a soccer organization’s standpoint, Team Sports Admin has worked with us to make sure that our registration system fits every one of our needs!

Justin Towns, Administrator

Flexible yet simple

We break down our application into 4 sections so you can focus on the events and tasks that are a priority for your organization and manage them with ease.

Seasons

With Team Sports Admin, it’s so easy to create and add a season to help you manage your tryouts and teams.

Tryouts (cut or non-cut)

This is where your participants will sign up for tryouts. To make organizing your tryouts straightforward and painless, you’ll be able to choose which features to enable and which to disable when creating the season.

  • Legal document signing via DocuSign™
  • Professional player profiles
  • Flexible custom fields to collect data
  • Copy settings feature
  • Add multiple groups (e.g. 7U, 8U, etc.)
  • Limit capacity at the event or group level
  • Add age requirements per group
  • Add multiple tryout dates, times & location
  • Close registration per group or the entire season
  • Set pricing at the season level or group level
  • Optional password protection
  • Optional privacy settings
  • Easy calendar integration
  • Successful registration email notifications
  • And more...

Teams

Once your tryouts are over, it’s also very easy to create your teams.

  • Add coaching staff and managers
  • Full coaches portal
  • Limit # of players per team
  • Add age limit to team
  • Document verification
  • Accept/deny spot on the team
  • Add players to teams
  • Hide roster feature
  • Release roster feature
  • Public facing rosters
  • Enable player profiles on rosters
  • Guest player feature
  • And more...

Camps/clinics

Easily run camps and clinics. We know every organization does things a little differently, which is why we designed our platform to be flexible to meet your unique needs.

  • Legal document signing via DocuSign™
  • Professional player profiles
  • Copy settings feature
  • Flexible custom fields to collect data
  • Add multiple groups (e.g. 7U, 8U, etc.)
  • Limit capacity at the event or group level
  • Add age requirements per group
  • Add multiple tryout dates, times & location
  • Close registration per group or the entire season
  • Set pricing at the season level or group level
  • Optional password protection
  • Optional privacy settings
  • Easy calendar integration
  • Successful registration email notifications
  • And more...

Tournaments

We help our customers run some of the biggest tournaments around by providing the tools to handle managing tournaments with ease.

  • Legal document signing via DocuSign™
  • Enable/disable multiple event locations
  • Copy settings feature
  • Limit capacity capabilities
  • Enable multiple divisions
  • Enable multiple groups per division
  • Flexible custom fields to collect data
  • Collect rosters
  • Optional password protection
  • Optional privacy settings
  • Easy calendar integration
  • Successful registration email notifications
  • Enable multiple quantity purchases
  • And more...

Trainings & other events

We know there are more events than those listed here. That’s why we offer solutions for trainings, fundraisers, tickets, uniform payments, and more.

  • Legal document signing via DocuSign™
  • Copy settings feature
  • Enable/disable event location
  • Enable/disable dates and times
  • Enable/disable collecting player/guardian information
  • Flexible custom fields to collect data
  • Limit capacity capabilities
  • Optional password protection
  • Optional privacy settings
  • Easy calendar integration
  • Successful registration email notifications
  • Enable multiple quantity purchases
  • And more...

Ready to get started?

San Jose CagersI was looking for a replacement for our previous team management system. When I started looking out at all of the potential providers, Team Sports Admin had all of the capability and the willingness to work with me. I worked with Tyler, who also provided expertise and understanding, as he too was running AAU teams as well; and understood what I was looking for. Overall, this has been a great experience and I’ve very happy with the end result. Switching to Team Sports Admin for us has been very positive.

Paul Conaway, Head of Operations

Payment features designed for sports organizations

Being the leader in team sports payments, we set the standard in the industry

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You set the payment terms

Give your participants the choice between making a one-time payment or splitting it up into multiple payments.

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Fast direct deposits

We deposit all funds within 2 business days. Plus, you have the ability to schedule deposits by day of the week or month.

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Accept all major credit cards

Accept Visa, Mastercard, American Express, JCB, Discover, and more. You can also disable individual card types if you choose.

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Accept ACH payments

Give your participants the option to pay via ACH (electronic payment), ultimately saving you money with lower fees.

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Enable payment plan by time period

Give your participants the opportunity to select a payment plan where you charge every X days, months, or even years.

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Enable payment plan by date

Set up the option for your participants to make recurring payments on a specific day of the month.

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Offer free events

If you have an event where you don't need to collect a payment, no problem; you can set up open, no-cost events.

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Offer discounts for full one-time payments

Offer a discount for those who decide to pay in full rather than set up a payment plan.

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Pass fees off depending on payment type

It may be possible to pass off credit card and/or ACH fees to your participants. The fees you pass off for ACH can be the same or different than credit cards.

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Add multiple line items to a registration payment

With our Custom Charges feature, you can create custom payment pages and add multiple line items to break down the price.

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Full refund capabilities

Your organization will be able to perform full refunds or multiple partial refunds.

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Edit upcoming payment details

For any upcoming payments, you will always have the ability to edit/change the payment date, days between charges, amount, included tax, and more.

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Customizable receipts

Easily add your tax ID, a thank you note, or something specific about your organization to your receipts.

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Accept international currency

We support over 138 currencies, so if you have international participants signing up for your events, they can pay in whatever currency is most convenient for them.

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Accept donations

For each event you create, you can enable our donations feature, with the option to add a custom note.

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Collect sales taxes

Add state or country-specific sales tax to individual or all events.

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Offer coupons

Set up coupons with customizable options like percentage or dollar discounts, the ability to limit them by numbers or use, and expirations dates.

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Early fraud detection

Our built-in technology uses machine learning that trains on data across millions of global companies to recognize patterns and prevent online fraud.

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United States, Canada, and Australia

We currently welcome customers from these 3 countries (you can still charge your participants in other international currencies).

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Comprehensive payment reporting

Access a full payment reporting suite that was built for sports organizations and their accountants.
Learn more.

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And more...

EL1 SportsWe save at least 10-12 hours a week in player accounts. Not to mention, we DO NOT chase money. You can either chase money and have people believe they can pay when they want, or you can set a precedent for that family to pay what you owe, when you owe it. Our collection rate is over 97% with over 2000/players a year (teams/camps/clinics) using Team Sports Admin.

Aaron Trolia, Organization Director

Ready to get started?

Robust reporting suite

We know reports matter. Because you can’t make good decisions without good data.

Advanced Reporting
Event reports

Quickly view successful registrations, see where someone left off in an incomplete registration, and see how far each person got in the document signing process. You now have all the information you need to follow up and make your registration successful. View and track:

  • Successful registrations
  • Signed documents via DocuSign™
  • Incomplete payment registrations
  • Documents that haven’t been signed yet
  • Where participants are at during the DocuSign™ signing progress
  • Participant’s grade
  • Participant’s gender
  • Participant’s age
  • Participant’s group
  • Team rosters
  • Accepted or denied roster spots
  • Open spots on team rosters
  • Coaches/managers
  • And more
Payment reports

Drill down deeper into your payment reports to make key decisions. Get a complete analysis of your Accepted, Upcoming, Outstanding, Offline, Refunded, and Scholarship payments. You’ll be able to see:

  • Event specific revenue
  • Team specific revenue
  • Player specific revenue
  • Received today
  • Next 30 days of upcoming payments
  • Outstanding payments
  • Accepted payments
  • Pending payments
  • Upcoming payments
  • Outstanding payments
  • Invoiced payments
  • Declined payments
  • Online payments
  • Offline payments
  • Scholarship payments
  • Refund payments
  • Transfers
  • Fees
  • Taxes
  • and more

Export your data for even more in-depth analysis.

Email reports

Dive into the emails you send to know who’s opened them, what’s working, and what you can do to make sure everyone knows what’s going on. For each email you will see:

  • Status (sent, scheduled)
  • List of recipients
  • Preview of the email sent
  • Sender name, email and reply address
  • Number of people sent to
  • Total opened list and statistics
  • Unique opened list and statistics
  • Unopened list and statistics
  • Total clicked list and statistics
  • Unique clicked list and statistics
  • Bounced list and statistics
  • Unsubscribed list and statistics
  • Prospects list and statistics
  • And more

And the beauty of our email reporting is that it takes only one click to resend an email to those who didn’t open it or if the email bounced.

Advanced reporting features

For those of you interested in automating some of the routine reporting tasks that you currently do manually and setting up your own custom reports and dashboards based on the unique needs of your organization, our advanced reporting system was built for you.

If you’re ready to take the next step for your business and dig deeper into your numbers, here’s a brief breakdown of what you’ll soon be able to do:

  • Drill down into more advanced metrics and analysis by event type, specific events, teams, etc.
  • Map out player location data to help focus marketing efforts.
  • Get business financial metrics (e.g. the ability to analyze cash flow, LTV, customer churn, and payment type).
  • See upcoming payments (shows all future payments broken down by month instead of just a total amount).
  • Add custom field reporting and calculations for any custom fields you use for your events.
  • Let us build, create, and automate pretty much any type of custom report you can dream up!

You can even automate and have your reports sent to you via email, Amazon S3, SFTP, or Webhook on a daily, weekly, or monthly basis.

Ready to get started?

We also have hundreds of other features designed specifically for sports organizations that you’ll love

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Family accounts

Your participants only need one account per family and can sign up as many kids and guardians as they wish. They can view their registered events, calendar of activities, team rosters, and more – all in one place with a single account.

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Single login for participants

Many participants play multiple sports and are part of multiple organizations. With a single click of a button, a user can switch between organizations they have registered with that use Team Sports Admin.

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Single login for admins

Many directors manage and operate multiple sports organizations. With a single click of the button, you can switch between organizations without having to log out or log back in.

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Single login for multiple personas

Many admins are coaches, and some coaches even have participants in the same organization. Once access is provided, with a single click of the button, you can switch between admin view, coaches view, or participants view.

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Coaches portal

Allow your coaches to easily manage only their teams and players with their own accounts and customized access.

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Fully-branded registration site

When we create your account on Team Sports Admin, we will fully match the design to your brand and current website.

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Communication made easy

Easily communicate with everyone in your organization with the option to send emails to different segments. Choose exactly who you’re sending an email to: individual players, parents, coaches, teams, entire events, or only those who haven’t completed registrations, etc.

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Centralized calendar

Our centralized calendar keeps everyone in the loop and provides you with a single location where your participants can always see what's going on.

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Player profiles

Highlight your participants by enabling our customizable public player profiles.

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Highlighting sponsors

This is a great opportunity to give your sponsors exposure. Your sponsors will be highlighted by having their logo on every page of the site (including when participants are logged in).

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Conversion tracking

Track conversions by adding any custom code snippets needed for third-party tracking (e.g. Google Tag Manager, Google Analytics, Facebook Events Manager, etc.).

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And more...

There are thousands of other features and functions in Team Sports Admin that are designed specifically for sports organizations.

Select Basketball USAI’ve been looking for the ability to track ROI for paid advertising in Google and Facebook. Not one company has this ability, nor did they want to hear my request. I reached out to Team Sports Admin and they listened. After 3 weeks of my request, I was able to test and the results are in. My Facebook specific results cannot be argued with. We spent less than 20% (this year compared to last year) to get an increase of 75% ROI. Thank you Team Sports Admin for listening to my request and taking action.

Vince Hordemann, Organization Director

Built to last

Team Sports Admin is the only company that was built from the ground up, with founders who are still running and operating a large, nationally recognized sports organization today.

  • 2009
    Team Sports Admin was born
  • $100M+
    Transactions processed on the platform
  • 99.6%
    Collection rate
  • 96.5%
    Retention rate

Ready to get started?

Schedule a demo or create your account

Want to see Team Sports Admin in action?

Book a demo with a Customer Success Manager to see under the hood of Team Sports Admin.

Are you ready to get started?

Create your account and start accepting registrations in 3 simple steps.